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Automating Email Organization: How to Create Rules to Sort Messages by Subject?
Automating Email Organization: How to Create Rules to Sort Messages by Subject?

Can i create a rule/filter that can automatically move the emails with the certain subject headline to other folder?

Naitik Chavda avatar
Written by Naitik Chavda
Updated over a week ago

Hello there, Saleshandy users! 👋

We know how that inbox can sometimes resemble a wild jungle of messages 🌴 — from important work updates to newsletters about the latest cat memes. But guess what? There's a neat little trick that can magically transform your inbox into an organized paradise! 🌈✨ Say hello to email rules, your new best friend in the digital realm. 🤖📨

So, What's the Deal with Email Rules Anyway?

Picture this: You wake up to a gazillion emails with different subjects fighting for your attention. 👀💥 But there's one subject you absolutely need to keep tabs on — let's say it's "Project Unicorn." 🦄✨ Instead of manually scouring through the pile like a treasure hunter, email rules swoop in to save the day! 🦸‍♀️🦸‍♂️

Email Rules

Can I create a rule/filter that can automatically move the emails with a certain subject headline to another folder, so that I don’t see them in the inbox?

Yes, you can create rules or filters in most email clients to automatically move emails with a certain subject headline to a specific folder. This is a useful way to organize and manage your email inbox more efficiently. The process of creating rules or filters might vary slightly depending on the email client you're using, but I'll provide you with general steps that apply to many popular email platforms.

Here's how you can create a rule/filter to move emails with a certain subject headline to another folder:

1️⃣ Open your email client

Launch your email client (e.g., Outlook, Gmail, Apple Mail, Thunderbird, etc.).

2️⃣ Access the rules/filters settings

  • Outlook: Click on "File" > "Manage Rules & Alerts."

  • Gmail: Click on the gear icon in the top-right corner, then select "See all settings." Go to the "Filters and Blocked Addresses" tab.

  • Apple Mail: Click on "Mail" in the top menu, then select "Preferences" > "Rules."

  • Thunderbird: Click on "Tools" > "Message Filters."

3️⃣ Create a new rule/filter

  • Outlook: Click on "New Rule" > "Apply rule on messages I receive" > "Next."

  • Gmail: Scroll down to "Create a new filter" and click on it.

  • Apple Mail: Click on the "+" button to add a new rule.

  • Thunderbird: Click on "New" to create a new message filter.

4️⃣ Define the conditions

  • In the conditions section, specify the criteria that emails should meet to trigger the rule. This is where you'll specify the subject headline that you want to filter.

5️⃣Set the action

  • Choose the action you want to perform on emails that meet the conditions. In this case, you'll select an action to move the email to a specific folder.

6️⃣ Select the destination folder

  • Choose the folder where you want the filtered emails to be moved. This could be a folder you've already created for this purpose.

7️⃣ Save the rule/filter

  • After setting up the conditions and actions, save the rule or filter.

8️⃣Test the rule/filter

  • Send a test email with the specified subject to see if the rule works as expected.

Remember that the exact steps and options might vary depending on your email client's interface and features. Make sure to review the rules or filters you create to ensure they're correctly configured and working as intended.

Remember that rules/filters are a powerful way to manage your inbox. Still, it's important to periodically review them and adjust as needed to adapt to changes in your email patterns.

Mission accomplished; you've successfully configured Prospect Outcomes. 👏

Wishing you a delightful experience! ❤️

Happy Prospecting. 🤝

Warmest regards,

Saleshandy Team

👉 Next Steps

Check out the below article If you want to know more about

💡 Tip

Don't hesitate to reach out if you have any questions. We're available on chat and ready to provide you with prompt assistance. 🤗

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