Hello there, Saleshandy users! 👋

Before you start sending email campaigns to your prospects, it is important to do a technical setup to make sure your emails are landing in primary inboxes.

Here is a quick checklist for you:

📌 Quick Note: Saleshandy has Two Types of Email Addresses you need to know about.

💡And guess what? Both Login & Email Service Provider Emails can be Different.
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You can connect your Email Account in two ways, actually Three.

To add your Email Account go to Settings > Email Accounts > Add Email Account.

Follow the steps below and open the articles in a new tab while keeping this tab open:

You need to set up three DNS Records, primarily.

⚠️ Important: Setting the SPF & DMARC record is not applicable if you use a free email account like gmail.com, outlook.com, or yahoo.com.

You can set it up only using a business email with your domain attached (i.e., [email protected]).

So that you know, this setup needs to be done from your email provider side.

If your records are all set up you are good to go, otherwise you need to set up records.

Keep reading to know how:

SPF 🔒acts as the lock, specifying which authorized servers can send emails on your domain's behalf. Along with DKIM, it forms a robust defense against unauthorized email activity. 🔐✉️

If SPF records are missing, you must create a new TXT record. Hence, you will need access to your domain's DNS manager.

You can go to this website and enter the domain of that email address.

If it shows a green checkmark next to SPF ✅, it means an SPF record has been added to that domain, but it doesn’t necessarily mean it is correct.

You can click on SPF, and it will show the SPF value added in the DNS manager.

You can review that value to check whether the SPF value is correct or not.

DMARC is a powerful email authentication protocol that takes email security to the next level.

It allows domain owners to set policies for email receivers on how to handle emails that fail authentication checks.

If DMARC records are missing, you must create a new TXT record. Hence, you will again need access to your domain's DNS manager.

Google tutorial: https://support.google.com/a/answer/2466563

Take a look at the link below to check whether your DMARC records are set up.

Link: https://dmarcguide.globalcyberalliance.org/#/

By using DKIM, you build trust with email providers, which improves your email deliverability.

It helps your emails land in the recipients' inboxes instead of being flagged as spam.

If DKIM records are missing, you must create a new TXT record. Hence, you will again need access to your domain's DNS manager.

Refer to this quick video guide:

Again, go to the DMARC guide and check to see if the record is properly set up or not.

A custom tracking domain is your unique domain or subdomain that you use exclusively to track open rates and clicks in your emails.

If you don't have a custom tracking domain, Saleshandy uses a shared tracking domain to track your opens and clicks.

Refer to a quick video guide to set custom tracking domain inside Saleshandy:

An Email Signature is like a virtual business card that leaves a lasting impression on your prospects. It typically includes your Name, Title, and Contact Information.

We have partnered with TrulyInbox, a specialized email warm-up tool, to provide you with a better and more reliable solution.

TrulyInbox offers a free solution that allows you to connect unlimited email accounts, but you can start warming up your emails according to your plan details.

This tool will remain free for Saleshandy Paid users according to the Saleshandy Plan details.

These are some deliverability-friendly settings that help in improving the daily sending limits of your email accounts.

Simply go to Settings >> Email accounts >> Choose the email account >> Sending settings

It is recommended to keep it below 50 for best results. Anything more than that can impact your deliverability.

Make sure you are having some gap between every next email to avoid alerting spam filters. 90-160 seconds gap is something that is best.

Email Ramp-up is a method used to increase your daily email sending limit over time gradually.

Instead of bombarding your recipients with a ton of emails all at once, you start with a small number and then gradually increase it each day

That’s all folks!