✍️Email Signature
Hello there, Saleshandy users! 👋
Hope you're doing well! 😊 Let's talk about the importance of Email Signatures when it comes to cold emailing, as they often get overlooked.
Today, we'll dive into how you can set up an Email Signature using Saleshandy and why it's so beneficial.
What is Email Signature?
An Email Signature is like a virtual business card that leaves a lasting impression on your prospects. It typically includes your Name, Title, and Contact Information.
Why Email Signature?
1️⃣ Building Business Relationships🤝: By including your Name, Title, and contact information, you establish credibility and trustworthiness with potential clients.
2️⃣ Reinforcing Branding 🌟: Incorporating your company's name, tagline, and website link enhances your brand image and recognition.
3️⃣ Easy Contact 📞: Having an email signature makes it effortless for prospects to find and contact you.
4️⃣ Boosting Credibility 💼: A well-crafted email signature adds a professional touch to your messages, increasing the likelihood of positive responses.
5️⃣ Encouraging Action 📅: Including a call to action (CTA) in your email signature can motivate prospects to take the desired action, such as scheduling a meeting or exploring your website.
How to Set up/Edit an Email Signature✍️ for your account?
💡Remember:
Ensure your email signature does not appear twice on emails. Add your email signature only once, either in the email template or in your email account settings inside saleshandy by navigating to email accounts. Follow the steps shared below 🪜Steps to Follow
We suggest adding the email account settings. If you're using Sender Rotations, 50 different email signatures will be used, whereas if you've added to the email template, it only one email signature will be used.
If you have added the signature in the email template, ensure it is not also added in your email account settings inside saleshandy by navigating to email accounts, as this may cause duplication.
Please review your emails to confirm that the signature appears only once. Following these steps can prevent your email signature from appearing twice in your emails.
📺Video Guide
🪜Steps to Follow
Log in to your Saleshandy web app at my.saleshandy.com.
Navigate to Settings >> Email Accounts.
You can choose the Email Account to which you want to Add a Signature.
Please be sure to look for the 'General Settings' option within that email account.
You can scroll down the page to find the designated box where you can enter and customize your email signature.
⚠️Note: Saleshandy allows you to have different signatures for each email account connected under your Saleshandy account. So, you can customize each signature to your liking and have unique signatures for different email accounts used for sending emails through Saleshandy. |
Formatting🖋️and Customization🎨
Email Signatures can be formatted and can be customized according to your preferences. You can create your signature in multiple ways in the Email Signature section:
Plain Text: Type in your desired signature using plain text. The default font which you should use in emailing to ensure better deliverability is "Sans Serif."
HTML Source Code <>: In case you have a custom signature designed in HTML, you can paste the HTML source code by clicking on the source code option. Then, click on 'Save' to apply the custom signature.
Upload Image: Additionally, you can upload an image as your signature. To add an image to your signature, click 'Upload Image' and select the image file on your computer.
How to Add Email Signature✍️ in Email Templates📝?
You can also include a signature as part of your email template, which can be incredibly useful in various situations.
Incorporating this feature becomes a breeze if you manage multiple email sequences and require different signatures for each sequence.
Changing signatures directly within the sequence becomes essential if you use a generic or different domain for your specific use case.
To add a signature to your email template, edit any sequences in the editor's template. Once you save it, your signature will automatically appear at the bottom of your Email Template.
You can customize your signature to reflect your personality and align with your branding. Best Practices will help you create a compelling Email Signature.
🏆Best Practices for Email Signature
For better Deliverability and Responsiveness, you should optimize your email signature with the following best practices:
Keep it simple and avoid HTML formatting if possible. Stick to plain text to ensure compatibility across different email clients.
Keep your signature concise and clutter-free. Avoid including unnecessary elements that may distract or overwhelm the recipient.
Limit the number of links in your signature. If you need to include a link, make sure it's relevant and essential to your message. One well-placed link should suffice. 🔗
If you choose to include an image in your signature, ensure it's a professional and high-quality image that aligns with your personal or brand image. 🖼️
Include relevant contact information such as your Name, Job Title, and one reliable means of Contact (e.g., Email Address or Phone Number). 📞📧
Add a call-to-action (CTA) to encourage recipients to take the desired action. Make it clear, compelling, and aligned with your email's purpose. 🚀
Optimize your signature for mobile devices. Ensure it displays properly and remains legible on smaller screens. 📱
Regularly test and update your email signature to ensure it's working effectively and remains up-to-date with any changes to your contact information or branding. 🔄
FAQ's (Frequently Asked Questions)
Where to find Email Signature entered into the account settings inside Saleshandy?
Where to find Email Signature entered into the account settings inside Saleshandy?
Log in to your Saleshandy web app at my.saleshandy.com.
Navigate to Settings >> Email Accounts.
You can choose the Email Account to which you want to Add a Signature.
Please be sure to look for the 'General Settings' option within that email account.
You can scroll down the page to find the designated box where you can enter and customize your email signature.
There is a possibility they might have added an email signature at the end of the email template as well. For this, you need to check all the email templates you have created.
How to Turn Off Email Signature?
How to Turn Off Email Signature?
By default, if you've not added an email signature to your account, it won't be shared in an email.
We don't have the option to turn it off, but if you don't want to share the Email Signature, kindly do not add it to the email account settings.
To update the Email Signature, Follow the steps: Click on Settings > Email Account > Choose the Email Account > Update the Email Signature.
Mission accomplished; you've successfully added an Email Signature. 👏
Wishing you a delightful experience! ❤️
Happy Selling. 🤝
Warmest regards,
Saleshandy Team
👉 Next Steps
Check out the below article If you want to know more about
💡 Tip
Don't hesitate to reach out if you have any questions. We're available on chat and ready to provide you with prompt assistance. 🤗