Hey Saleshandy user,
IP and Domain Blacklists can severely impact your email deliverability, preventing your emails from reaching inboxes.
That’s why monitoring them regularly is crucial and taking immediate action if your domain or IP gets listed.
A sudden drop in your deliverability rate could be a sign that your IP or domain has been blacklisted. The sooner you identify the issue and request removal, the faster you can recover your deliverability.
Let's understand what is IP and domain blacklist and how to get it delisted
What is an IP Blacklist? Why Do IPs and Domains Get Blacklisted?
A blacklist is a real-time database of IP addresses and domains flagged for sending spam.
Email service providers (ESPs), free mailbox providers, and anti-spam vendors rely on these lists to filter out unwanted or harmful emails.
Your IP or domain can be blacklisted due to:
Sending spam (whether intentional or due to compromised accounts)
Emailing contacts that mark your messages as spam (high complaint rate)
Sending emails containing viruses or malicious content
Using purchased or low-quality email lists (high bounce rates)
Regularly checking blacklist status and maintaining good sending practices is key to keeping your emails out of spam folders and in inboxes.
How to Check if Your IP/Domain is Blacklisted in Saleshandy
You can check for blacklisting inside Saleshandy:
1. Sequence Score
Navigate to your sequence and click on Sequence Score.
Click on Email Setup Score.
If your IP or domain is blacklisted, you’ll see a number under the IP & Domain column. This number represents the count of blacklists you are listed in.
Click on the number to view the list of blacklists where your IP/domain appears.
2. Settings in Saleshandy
You can also check the same in Settings in Saleshandy
Login to Your Saleshandy Account
Navigate to Settings >>Email Accounts section.
Saleshandy automatically checks for blacklisting and alerts you by showing the number of Blacklists if your sending domain or IP is Blacklisted.
This helps you monitor and resolve blacklist issues before they impact your email deliverability. 🚀
Saleshandy checks whether your IP/Domain is in the following blacklists or not:
# | Blacklist Name |
1 | Barracuda Central |
2 | Spamhaus Zen |
3 | SpamCop |
4 | SORBS |
5 | SpamRATS |
6 | CBL Abuseat |
7 | UCEProtect (Levels 0, 1, 2, 3) |
8 | PSBL (Passive Spam Block List) |
9 | Hostkarma (Junk Email Filter) |
10 | Black (Junk Email Filter) |
11 | Cyberlogic DNSBL |
12 | SPFBL DNSBL |
13 | SURBL |
14 | Spamhaus DBL |
15 | Mailspike (Z & BL) |
16 | S5H |
17 | DroneBL |
18 | VIRBL |
19 | BadConf RBL |
20 | SpamGuard (Leadmon) |
21 | RBL.JP (Short & Virus) |
22 | SpamEatingMonkey |
23 | Psky |
24 | JustSpam DNSBL |
25 | Mailspike IPv4 |
26 | SenderBase Query |
27 | Tornevall DNSBL |
28 | SpamRATS (Dyna & NoPTR) |
29 | Five-Ten SG |
30 | Kempt DNSBL |
31 | Unsubscore UBL |
32 | SORBS Web |
33 | Triumf RBL2 |
34 | JIPPG Mail-Abuse Blacklist |
35 | SCI Kun Blacklist |
36 | Schulte RBL |
37 | NSZones Dyn |
38 | Mail-Abuse Blackhole |
Note: When checking your Domain for being blacklisted, we first look for an A record. If no A record is found, we then check for a CNAME record. If neither is available, we proceed to check the blacklist status using your domain's MX record.
Get your IP and Domain delisted
If you are listed in any blacklists it's time to take action.
Different blacklists have different delisting portals, but the process followed is mostly the same.
1. Spamhaus Delisting Process
Spamhaus is one of the strictest and most influential blacklists. If your domain or IP is listed, follow these steps:
Check Your Listing: Visit the Spamhaus website and look up your domain or IP to identify the reason for the listing.
Resolve the Issue: Take corrective actions such as stopping spam-like activity, securing your email servers, and ensuring compliance with best practices.
Submit a Delisting Request: Once the issues are fixed, request removal through Spamhaus's online portal and provide evidence of the steps taken.
2. Barracuda Delisting Process
Barracuda Networks maintains its reputation system. If your domain or IP is blacklisted:
Verify the Listing: Use Barracuda Central’s lookup tool to check why you are blacklisted.
Address the Problem: Fix potential issues like spam content, compromised email accounts, or poor email authentication.
Request Removal: Submit a delisting request through Barracuda’s official portal, including details on the actions taken to resolve the issue.
3. SpamCop Delisting Process
SpamCop operates an automated system that blocks and unblocks IPs based on user reports. If your IP is listed:
Understand the Listing: SpamCop removes listings automatically if no new spam complaints are received within 24 hours.
Fix the Root Cause: If spam activity has been detected, address the source—this could be an open relay, a compromised system, or a misconfigured email server.
Check Related Blacklists: If your IP was compromised, also review listings on Spamhaus CBL or similar blacklists to ensure full remediation.
4. SURBL Delisting Process
SURBL focuses on domains and URLs found in spam messages. If your domain is listed:
Search for Your Domain: Use the lookup tool on the SURBL website to check your status.
Identify and Fix Issues: Remove any harmful or misleading URLs from your emails, correct DNS records, or address any security vulnerabilities.
Request Removal: Submit a delisting request via their official contact form, providing proof of correction.
5. Microsoft 365 Blacklist Removal
Microsoft 365 maintains a blocked senders list to protect users from spam and phishing attempts. If your domain or IP is blocked:
Access the Delist Portal: Visit Microsoft’s delisting page and follow the step-by-step process.
Provide Key Details: Submit your IP address and relevant information about your email practices.
Wait for Review: Microsoft will evaluate your request and remove your IP if it meets their criteria.
6. Other Blacklists
Many blacklists have unique criteria and processes for removal. To ensure delisting:
Check Each Blacklist’s Requirements: Visit the blacklist’s website to understand their removal guidelines.
Demonstrate Compliance: Provide evidence that your email practices align with industry standards.
Monitor Your Reputation: After delisting, continuously follow email best practices to avoid being flagged again.
By staying proactive and maintaining good email hygiene, you can prevent future blacklisting and keep your emails reaching inboxes effectively.
A Practical Process to Stay Off Email Blacklists
Getting blacklisted can seriously hurt your email outreach. To prevent this, follow a structured approach to ensure your email reputation stays clean.
Step 1: Verify Your Email List Before Sending
Before you send a single email, clean your list. You can verify emails by using saleshandy email verification credits and avoid sending to bad or risky email addresses.
For new sign-ups, implement a confirmation email to prevent fake entries.
Step 2: Set Up Proper Authentication
Email authentication signals to inbox providers that your emails are legitimate. Configure your domain with:
SPF (Sender Policy Framework) to specify authorized mail servers.
DKIM (DomainKeys Identified Mail) to validate email authenticity.
DMARC (Domain-based Message Authentication, Reporting, and Conformance) to prevent spoofing.
Check if your authentication is correctly setup inside Saleshany sequence score
Step 3: Warm Up Your Email Sending Gradually
Don’t start sending bulk emails right away. Instead:
Begin with 20–50 emails per day for a new email domain.
Slowly increase volume over a few weeks while monitoring bounce rates.
Start with the ramp-up feature in Saleshandy and combine it with the warmup tool
Step 4: Keep Your Sending Volume Consistent
Inbox providers flag sudden spikes in email volume as suspicious.
Maintain a steady sending schedule and segment your list to ensure you're emailing relevant contacts at the right time.
Use Saleshandy's daily sending quota to ensure you are not crossing your daily sending limit for any account.
Step 5: Monitor Bounce & Spam Complaint Rates
Regularly check your bounce and spam complaint rates using your email provider’s analytics.
Soft bounces (temporary issues) should be retried but monitored.
Hard bounces (invalid addresses) should be removed immediately.
Spam complaints should stay below 0.1%—if they rise, adjust your messaging and frequency.
Step 6: Check Your Blacklist Status Regularly
Monitor your blacklist regularly with Saleshandy. Follow the steps shared above to check if you are listed in any blacklist.
Step 7: Ensure Your Emails Are Engaging & Not Spammy
Personalize subject lines and avoid spam trigger words.
Use plain text or lightly formatted HTML emails to prevent being flagged as spam.
Always include a clear unsubscribe link.
Step 8: Stay Compliant with Email Laws
Follow email regulations like GDPR, CAN-SPAM, and CCPA:
Get consent before emailing.
Include your company’s physical address in the footer.
Honor unsubscribe requests immediately.
That is all for IP and Domain Blacklists. Take action now check whether your IP and Domain are Blacklisted anywhere and take action now.
FAQ
What is an IP or Domain Blacklist?
What is an IP or Domain Blacklist?
A blacklist is a database of IP addresses and domains flagged for spam-related activity. Email providers use these lists to filter emails. Blacklisting can happen due to spam complaints, high bounce rates, sending malicious content, or poor email practices.
How do I check if my IP or domain is blacklisted?
How do I check if my IP or domain is blacklisted?
In Saleshandy, go to Sequence Score>>Email Setup Score under a sequence or check the Email Accounts section in Settings. If blacklisted, Saleshandy will show the number of lists your IP or domain appears in.
How can I delist my IP or domain from a blacklist?
How can I delist my IP or domain from a blacklist?
Each blacklist has its own process. Generally, you need to check your listing on their site to know the issue and fix it (e.g., reduce spam complaints, authenticate emails), and submit a removal request. Popular blacklists like Spamhaus, Barracuda, and Microsoft 365 have dedicated delisting portals.
How long does delisting take?
How long does delisting take?
It varies. Some blacklists, like SpamCop, automatically remove listings within 24 hours if no further spam is detected. Others, like Spamhaus, may take longer and require proof of corrective actions.
How can I prevent blacklisting in the future?
How can I prevent blacklisting in the future?
To avoid blacklisting, verify your email list before sending, authenticate your domain (SPF, DKIM, DMARC), use double opt-in, warm up new email accounts, maintain steady sending volumes, and monitor spam complaints. Saleshandy helps by tracking blacklists and providing tools for healthy email practices.
What are the blacklists that Saleshandy checks for?
What are the blacklists that Saleshandy checks for?
Saleshandy checks whether your IP/Domain is in the following blacklists or not:
Barracuda Central, Spamhaus Zen, SpamCop, SORBS, SpamRATS, CBL Abuseat, UCEProtect (Levels 0, 1, 2, 3), PSBL (Passive Spam Block List), Hostkarma (Junk Email Filter), Black (Junk Email Filter), Cyberlogic DNSBL, SPFBL DNSBL, SURBL, Spamhaus DBL, Mailspike (Z & BL), S5H, DroneBL, VIRBL, BadConf RBL, SpamGuard (Leadmon), RBL.JP (Short & Virus), SpamEatingMonkey, Psky, JustSpam DNSBL, Mailspike IPv4, SenderBase Query, Tornevall DNSBL, SpamRATS (Dyna & NoPTR), Five-Ten SG, Kempt DNSBL, Unsubscore UBL, SORBS Web, Triumf RBL2, JIPPG Mail-Abuse Blacklist, SCI Kun Blacklist, Schulte RBL, NSZones Dyn, Mail-Abuse Blackholes.
What do 1,2,3,4.... numbers under IP and Domain Blacklist indicate?
What do 1,2,3,4.... numbers under IP and Domain Blacklist indicate?
The numbers indicate that your Ip and Domain are listed in some of the blacklists. Click on the number to know where are they listed and then go to the blacklist provider to apply for delisting.